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How can you fix efficiency
issues?
“Automating monotonous tasks saves your employees time and
allows them to do more productive tasks that require critical thinking or a
human touch.”
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Encourage your
employees to chat face-to-face
While sending a quick email or chat message to a coworker
might seem like a more efficient way of getting an answer, oftentimes it can
have the opposite effect, as the subsequent back-and-forth can take longer than
a quick face-to-face. “Skype, Google Hangout.
Limit interruptions
Staff meeting at 9 am, department meeting at 11am, lunch at
noon—if your employees are having trouble completing tasks efficiently, it
might be a result of constant interruptions.. Blocking out chunks of time for
uninterrupted work may help your employees focus better, and work more
efficiently as a result.
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Inbox Pause to reduce email notifications.
Hold a daily,
10-minute company meeting
“Each day gather arrange
a 10-minute meeting called the Daily Huddle,” he says. “The meeting serves as a
firehose of information that keeps everyone in the loop, including a roundup of
our key performance indicators, the celebration of accomplishments, and the
identification of opportunities to improve.”
Not only is it a good way to keep all employees up to speed
on any new developments within the company, keeping meetings short and sweet
forces a streamlined meeting process, and reduces time wasted.
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Single-tasking’ allows you to get more done quickly by not
letting projects rot on the vine when they’re almost complete. It’s easy to
falsely feel productive when you have 10 projects going on, but nothing
actually getting out into the world.”
Focusing on “single-tasking” until a project is complete
helps you actually execute, rather than chipping away at so many different
projects that nothing ever gets finished.
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Discourage “Got a
minute?” meetings
Why are these meetings bad for office efficiency? “The
reality is that almost nothing important can be accomplished in one minute,
which means one minute turns into 15 minutes or longer and ends up being a
terribly inefficient management of time,” says Kristopher.
Instead, try to schedule quick meetings with a designated
time span, and stick to the topic you need to discuss. Even a simple email
asking, “Can we meet for 10 minutes at 3pm to discuss the completion of project
X?” accomplishes the goals of keeping the meeting short, scheduled, and
face-to-face.
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Use a task management
software
A task management software for designated teams can help
everyone work together more efficiently, track progress, and stay on task. “It
saves everyone the time of having to go back and forth on emails, and it also
lets us track progress more efficiently,
While it’s important to smooth out as many kinks as possible
to help your company run more efficiently, you also need to know where to draw
the line. Not every process can—or should—be automated, just like not every
meeting will always end at its scheduled time.
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- Achieve
economies of scale – increase volume output or
productivity with fewer people. Your cost per unit, project or product
plummets.
- Reduce
spending on technology infrastructure. Maintain
easy access to your information with minimal upfront spending. Pay as you
go (weekly, quarterly or yearly), based on demand.
- Globalize
your workforce on the cheap. People
worldwide can access the cloud, provided they have an Internet connection.
- Streamline
processes. Get more work done in less time
with less people.
- Reduce
capital costs. There’s no need to spend big
money on hardware, software or licensing fees.
- Improve
accessibility. You have access anytime,
anywhere, making your life so much easier!
- Monitor
projects more effectively. Stay
within budget and ahead of completion cycle times.
- Less
personnel training is needed. It
takes fewer people to do more work on a cloud, with a minimal learning
curve on hardware and software issues.
- Minimize
licensing new software. Stretch and grow without the
need to buy expensive software licenses or programs.
- Improve
flexibility. You can change direction
without serious “people” or “financial” issues at stake.
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See Also: 10 Tools You Can Use Right Now to Boost Your Productivity.
Automate whatever tasks you can
See Also 10 Time Management Tips