BUSINESS EFFICIENCY CONSULTANT


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How can you fix efficiency issues?

“Automating monotonous tasks saves your employees time and allows them to do more productive tasks that require critical thinking or a human touch.”

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Encourage your employees to chat face-to-face

While sending a quick email or chat message to a coworker might seem like a more efficient way of getting an answer, oftentimes it can have the opposite effect, as the subsequent back-and-forth can take longer than a quick face-to-face. “Skype, Google Hangout.
Limit interruptions

Staff meeting at 9 am, department meeting at 11am, lunch at noon—if your employees are having trouble completing tasks efficiently, it might be a result of constant interruptions.. Blocking out chunks of time for uninterrupted work may help your employees focus better, and work more efficiently as a result.


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Inbox Pause to reduce email notifications.

Hold a daily, 10-minute company meeting

 “Each day gather arrange a 10-minute meeting called the Daily Huddle,” he says. “The meeting serves as a firehose of information that keeps everyone in the loop, including a roundup of our key performance indicators, the celebration of accomplishments, and the identification of opportunities to improve.”

Not only is it a good way to keep all employees up to speed on any new developments within the company, keeping meetings short and sweet forces a streamlined meeting process, and reduces time wasted.

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Single-tasking’ allows you to get more done quickly by not letting projects rot on the vine when they’re almost complete. It’s easy to falsely feel productive when you have 10 projects going on, but nothing actually getting out into the world.”

Focusing on “single-tasking” until a project is complete helps you actually execute, rather than chipping away at so many different projects that nothing ever gets finished.

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Discourage “Got a minute?” meetings

Why are these meetings bad for office efficiency? “The reality is that almost nothing important can be accomplished in one minute, which means one minute turns into 15 minutes or longer and ends up being a terribly inefficient management of time,” says Kristopher.

Instead, try to schedule quick meetings with a designated time span, and stick to the topic you need to discuss. Even a simple email asking, “Can we meet for 10 minutes at 3pm to discuss the completion of project X?” accomplishes the goals of keeping the meeting short, scheduled, and face-to-face.

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Use a task management software
A task management software for designated teams can help everyone work together more efficiently, track progress, and stay on task. “It saves everyone the time of having to go back and forth on emails, and it also lets us track progress more efficiently,

 Know when to stop

While it’s important to smooth out as many kinks as possible to help your company run more efficiently, you also need to know where to draw the line. Not every process can—or should—be automated, just like not every meeting will always end at its scheduled time.

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  1. Achieve economies of scale – increase volume output or productivity with fewer people. Your cost per unit, project or product plummets.
  2. Reduce spending on technology infrastructure. Maintain easy access to your information with minimal upfront spending. Pay as you go (weekly, quarterly or yearly), based on demand.
  3. Globalize your workforce on the cheap. People worldwide can access the cloud, provided they have an Internet connection.
  4. Streamline processes. Get more work done in less time with less people.
  5. Reduce capital costs. There’s no need to spend big money on hardware, software or licensing fees.
  6. Improve accessibility. You have access anytime, anywhere, making your life so much easier!
  7. Monitor projects more effectively. Stay within budget and ahead of completion cycle times.
  8. Less personnel training is needed. It takes fewer people to do more work on a cloud, with a minimal learning curve on hardware and software issues.
  9. Minimize licensing new software. Stretch and grow without the need to buy expensive software licenses or programs.
  10. Improve flexibility. You can change direction without serious “people” or “financial” issues at stake.

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See Also: 10 Tools You Can Use Right Now to Boost Your Productivity. Automate whatever tasks you can